Business, Arts & Crafts or Food Vendor Rules & Regulations
Saturday, May 4, 2019 • Wetumpka, Alabama
•10x10 space is $75 (nonrefundable)
•No Electricity will be available, Quiet Generators will be allowed
•No display equipment or materials furnished. Must bring own pop up tent, tables and chairs, as this is an outdoor event.
•Vendors must sign in before 9:00 am at the information booth in front of the Wetumpka Chamber. Failure to sign in by 9:00 am could result in forfeiture of booth space or a change in your assigned booth location. Booth must be setup prior to opening to the public at 9:00 AM.
• Vendors may set up between 8:00 am – 8:45 pm Saturday.
•Exhibitors are responsible for set up and removal of their exhibit.
•Vehicles will have direct access to the downtown area prior to event start time.
•Vehicles must be moved to designated parking areas no later than 9:00 AM (Parking areas will be behind and beside County Courthouse).
•Each vendor space will have one assigned parking space.
•Space assignments are based on a first-come, first-paid basis.
•No electric or space heaters, computers, golf carts or ATVs will be allowed.
•Requests for specific needs will be accommodated if possible.
•Requests for exclusive items or categories will not be taken.
•In the event of cancellation due to weather, a rain-out date will be announced.
Community Expo is an official function of the Wetumpka Area Chamber of Commerce. For additional information, contact Jamie Young at 334-567-4811 or email firstname.lastname@example.org. The Wetumpka Area Chamber of Commerce and the City of Wetumpka are not responsible for any injury, accident, loss or damage that may occur during Community Expo activities. Any item not covered is subject to the decision of the Community Expo Committee.
Mail or hand deliver application and all entry fees to: The Wetumpka Area Chamber of Commerce Community Expo, 116 East Bridge Street, Wetumpka, Alabama 36092.
All fees and applications MUST be received by noon on Friday, April 26th, 2019. Vendors will be notified of assigned space number and grid map by Monday, April 29th, 2019. Do not call for space assignments before that date. Vendors will be notified if space is NOT available.
January 17, 2019
Dear Former Craterfest Vendors,
We appreciate all that you have done to support the Wetumpka Area Chamber of Commerce and it’s events including the former Craterfest. We have some good news for our former vendors! We have created a brand new event… The 2nd Annual Wetumpka Community Expo!
We will host this family-friendly event on Saturday, May 4th, 2019 from 9:00 am to 1:00 pm in downtown Wetumpka, Alabama along E. Bridge, Hill, Court and Company Streets.
This event will be much like Craterfest, but on a smaller scale and will be set up throughout our downtown instead of GoldStar Park. You will have the option to pay for your booth fees with a credit card via ProPay when you submit your Vendor Application online (www.wetumpkachamber.com)
For those returning as former Craterfest vendors or those applying for the first time, here are the procedures:
Once you fill out and submit the online application, this will put you in line for application approval and booth assignment from our Community Expo committee.
However, you are not done yet! After submitting the online application, you must mail or email the following within seven (7) days after submitting the online application to keep your place in line. An acceptance email will not be sent until all paperwork is completed and received.
Check or money order for all booth fees as indicated on the online application receipt. (if not paying by credit card)
A copy of your online application receipt
Review, sign and mail or email the following along with the above:
Community Expo Rules and Regulations - REVIEW AND KEEP
Community Expo Signature Page - SIGN AND RETURN
Health Department Checklist - SIGN AND KEEP
NOTE: Returning vendors will get priority assignment over new vendors ONLY if you submit your online application before Friday, April 5, 2019.
You will be notified by email if your application has been approved along with your booth assignment, set up times and a gridmap layout by Friday, April 26 2019. If we are unable to approve your application for this years’ Expo (duplication of vendor product etc…), we will mail you a refund for the amount submitted.
We will fill up vendor spaces in every parking space downtown, but there are a limited number of them, so don't delay in submitting your application ONLINE!
The Community Expo Committee is looking forward to working with all our vendors again this year. We will work hard at not duplicating the main items that are sold at our Expo. In order to do this, we must have your cooperation in listing every item you sell.
Each year we must follow new rules and regulations by the Fire Chief, Police Departments, Health Department and of course, the insurance companies. We ask that you read your application very carefully and follow all directions.
You will receive acceptance confirmation as a vendor as soon as all paperwork has been processed and our Community Expo committee decides on the best location for you based on your requests, and available space. Unfortunately we do not have electrical access at this time downtown, so your electrical needs must be met with a quiet generator.
In April, you will receive additional information regarding best times of arrival, a parking pass, if requested, and other necessary details.
Please keep in mind that our office gets busier as we get closer to the Community Expo date. So call if you have the need, and leave a message on our event line. Your call will be returned as soon as possible, but please be patient about any delay.
If you have any questions, please send an email to email@example.com .
Thank you for participating in our 2019 Community Expo vendor application process!
Wetumpka Area Chamber of Commerce